Outsourced HR Services for Growing Businesses
For businesses that need real HR coverage but are not ready to build a full in-house team. Whether you need one dedicated HR specialist or a complete HR department, we scope the engagement to fit your headcount and budget.
No commitment requiredResponse within 24 hours
Common Challenges
We Understand HR Engineering
The four HR situations that push a business owner to get proper help.
HR Is Nobody's Full Job
Someone on your team is answering HR questions between their actual responsibilities. That means hiring decisions are slow, compliance questions get Googled, and performance issues sit unaddressed until they become real problems. That is not a people problem. It is a structure problem.
One Compliance Mistake Is Expensive
Employment law changes constantly and varies by state. Misclassifying a contractor, missing a required leave notice, or skipping the right termination steps can cost tens of thousands in fines or settlements. Most small businesses find out they got it wrong after the fact.
Hiring Is Taking Too Long
You posted the job three weeks ago, sifted through 80 applications, and still have not found the right person. Meanwhile the work is piling up. A structured process with someone dedicated to running it cuts that timeline significantly.
Good People Are Leaving
You lost two solid employees in the past year and are still not sure why. No exit interviews, no stay interviews, no manager feedback process. High turnover in a small company is expensive and demoralizing. Usually the reasons are fixable if someone is actually paying attention.
What We Build
HR Engineering Capabilities
What our HR team handles on your behalf, from hiring through compliance, and team options that scale with your headcount.
Recruitment & Hiring
Our team writes the job description, sources candidates, screens applications, coordinates interviews, and presents you with a shortlist. You make the final call. We run everything before and after it so the process moves and your time is protected.
New Employee Onboarding
We manage the full onboarding process for every new hire: offer letters, paperwork, I-9 verification, benefits enrollment, day-one orientation, and 30/60/90 day check-ins. New hires start with a real process, not a folder of PDFs and a shared calendar link.
Compliance & Employment Law
We keep your business compliant with federal and state employment laws: FLSA, FMLA, ADA, EEO-1 reporting, required workplace postings, and leave administration. We also write and maintain your employee handbook so policies stay enforceable as laws change. When a threshold is crossed or a regulation updates, we tell you before it becomes a problem.
Performance Management
We set up and run your performance review cycle, give managers a clear process for feedback conversations, and document performance issues properly. If a termination becomes necessary, we make sure the documentation and the process hold up.
Employee Relations & HR Support
Difficult conversations, complaints, accommodation requests, resignation management: our team handles the things that come up between scheduled reviews. You have someone to call when something unexpected happens, not just a policy document to consult.
Single Specialist or Full HR Team
Some businesses need one dedicated HR person who owns everything. Others need a full team: a recruiter handling open roles, an HR generalist managing day-to-day, and a senior HR lead overseeing compliance and strategy. We scope the engagement to your headcount, your hiring pace, and where your biggest gaps are today. As you grow, the team grows with you.
Your Outsourced HR Questions, Answered.
Straight answers on what a managed HR service covers and whether it is the right fit for your business size.
What does an outsourced HR team actually do for a small business?
Want to talk through what managed HR looks like for your business?
Start the conversationTech Stack
Technologies We Use
The tools our team works in on your behalf. Nothing new for you to set up or manage.
Compliance & Standards
Built to Meet Regulations
The employment law areas our team monitors and manages for your business every month.
The Software Pro Difference
Why Choose Software Pro
The reasons engineering leaders keep coming back, told the way we'd tell them in the room.
NYC Headquartered, Global Talent
420 Lexington Ave, Suite 300. NYC based agency accountability backed by 200+ globally sourced engineers and developers.
2 Week Team Spinup
From signed contract to productive engineers in 10 business days. We've done it 200+ times.
95% Retention Rate
Our engineers stay because we treat them right. Low turnover means consistency for your project.
Zero Risk Trial
Every engineer comes with a 2 week trial. Not the right fit? We replace them in 48 hours, no charge.
US Time Zone Alignment
6 to 8 hours of daily overlap with every US timezone. Real time collaboration, not async handoffs.
8000+ Projects Delivered
From Series A startups to Fortune 500 enterprises. We've seen every challenge and solved it.
Our HR Engagement Process
How a managed HR engagement runs from the initial audit through steady-state coverage.
HR Audit
We start with a review of your current setup: employment classifications, documentation, compliance gaps, and how HR decisions are currently getting made.
60-Day Action Plan
You get a prioritized list of what needs to be fixed immediately, what to address in the first 60 days, and what we will maintain on an ongoing basis.
Core Setup
We put the essential pieces in place: employee handbook, onboarding process, compliance calendar, and your HR system of record. Most clients have this done by end of week three.
Day-to-Day HR Coverage
Your HR lead handles new hire onboarding, employee questions, manager support, and the compliance work that needs to happen every week.
Hiring Support
When you have open roles, we run the process: job posting, sourcing, application screening, interview coordination, and offer management.
Ongoing Review
As your team grows and employment laws change, we keep your HR practices current. You get a monthly summary and a direct line for anything that comes up between reviews.
Client Reviews
What Our Clients Say
"Software Pro took off the workload of production from our shoulders entirely. They designed and developed the entire platform from scratch and provided continuous application support. We're already in talks with them for another project."
E-Commerce Development & Application Support
Phillip Tyler
Founder, Kreative Bugs
"Their commitment to clear communication, timely delivery, and post-launch support truly impressed us. They delivered a robust, scalable website with visually stunning design. Post-launch training and troubleshooting ensured we could manage everything independently."
Web Development & UI/UX Design
Daniel Foster
Manager, Bulvar Global
"Software Pro helped us where other development teams couldn't. One of our client sites saw a 13% organic increase within one month of their technical work. The team always delivers on time and goes above and beyond to meet expectations. They are amazing!"
Custom Software Development & Web Optimization
Michael Bennett
Executive, Custom Digital Solutions
Opens clutch.co, the world's leading B2B review platform
Common Questions
Straight answers to the questions business owners most often ask before outsourcing HR.
What exactly is included in a managed HR service?
How does it work when we first get started?
How much does outsourced HR cost?
We already have an office manager who handles HR tasks. Do we still need this?
Can I start with one HR person and grow the team as we hire more staff?
What happens when there is a difficult situation, like a complaint or a potential termination?
Do you handle recruiting too, or just HR administration?
Keep Exploring
Related Services
Other managed services that work well alongside HR for growing businesses.